Members

Invitees: Mike Bailey; Tasha Biesinger; Stefanie Buck; Kristina Case; Raffaele De Amicis; Michael Jefferis; Cub Kahn; Randy Ocampo; Robin Pappas; Rene Reitsma; David Rios; Tera Stegner; Karen Watte; Zach Welhouse; Weiwei Zhang; Associated Students of OSU representatives 

Attendees: Lynn Greenough, Tasha Biesinger, Tera Stegner, Mike Bailey, Zach Welhouse, Rene Reitsma, Dylan Perfect, Mike Jefferis, Stefanie Buck, Kristina Case, Robin Pappas, Karen Watte, Maya Sonpatki, Weiwei Zhang, Cub Kahn, Riese (Ray) Sullivan (16)

Minutes/Notes

Ally accessibility platform – the first three weeks 

  • Users’ questions and support request come to OSU Canvas team; so far issues have been light 
  • A handful of requests for library resources (e.g., permalinks to content) 
    • Library has a standard form that goes to collections 
    • How-to or “why” questions can go to Zach W. 
    • Robin – in her course students could have obtained electronic format (e.g., course reserves or formats she could make available in Canvas). Ally doesn’t connect dots for faculty – but faculty do need time to work w/ Library 
    • Sometimes content is flagged and it’s not clear why – Katherine M. will follow up 
    • Students noticing alternative formats; per Maya it was a surprise to see it as they had no advanced communication, but is a welcome resource 
  • Some usage numbers since launch (Mar 22) 
    • 3,808 Alternative Format downloads, 1,915 unique users (11,559 launches) 
    • 1,261 accessibility fixes in 228 courses (3,137 launches) 
    • Question: the student CRM program is in the planning stages. How to approach students about what they want? Via Academic Success Center? This will be needed for other services.  

Removing Legacy Turnitin LTI (external tool) 

  • Academic Technologies will remove the legacy Turnitin LTI (external tool) at the end of spring term 
  • We will post a series of Canvas announcements including link to Q and A about this change: https://learn.oregonstate.edu/legacy-turnitin-removal-canvas  
  • Turnitin Plagiarism Framework is/will remain available in Canvas 
  • AT has been proactively reaching out to faculty (based on TII report) who still have the TII tool in their courses 
  • There will be impacts for these faculty; but we have processes in place to migrate them to the new tool 

iThenticate license

  • UIT is purchasing a Turnitin iThenticate license; includes matching against ProQuest dissertation and thesis repository (which Feedback Studio and Draft Coach do not) 
  • Tool will be used by OSU Research office, Student Conduct, and Graduate School to support scholarly integrity and pre-publication originality checks 
  • Contract has not yet been signed; details TBD on access and business process for submitting documents and handling reports 

NameCoach status – review underway by UIT on whether license will be renewed in November 

  • Q: has anyone used NC? Are students using it? Some faculty say No. Ecampus: if they use it, great, but it’s not widespread. 
  • Limited resources from Office of Institutional Diversity to do a full-scale communication and marketing push 
  • One student – has not seen/used it 
  • One student’s faculty promotes it (gives extra credit) - smaller Honors class  
  • Grad student saw and liked it – hoped others would use it. Wants to respect others by pronouncing their names correctly – would like it to be as common as pronouns. Esp. for fellow classmates’ names 
  • NC can be enabled/disabled by faculty in their course sites. It’s disabled in many sites (maybe from being copied forward) 
  • Q: does the name need to be recorded for every class? A: No – there is one recording. But NC pronouns may be set for individual classes 

Anonymous Discussion forum – technical development is moving forward progress 

  • This project is aimed to help faculty share discussions with colleagues who are peer reviewing the course. 
  • Potential rollout in Summer, barring other issues/priorities 
  • How to preserve FERPA protection if student names are in the body of the post? Is there a technical solution? A. faculty may need to manually redact a printed version 
  • Is first name only? Depends – if it makes the student personally identifiable in a class (e.g., in a small class) 
    • Zoom chat from Mike Jefferis: “In regard to anonymous discussion, full name is directory information. Definitely a concern for those with a confidentiality flag. Just wanted to clarify.” 

Action item: Academic Technologies to further investigate confidential status and FERPA questions

Non-renewal of Unizin membership 

  • Our membership ends June 30, 2022. Will not have access to Unizin Data Platform or data marts after that date 
  • A handful of staff/faculty have been using Unizin resources. OSU platform for Canvas/learning activity data planned for approx. 2 years out. 
  • Q: will the Canvas license be more expensive (in addition to Top Hat and others)? A: We were spending more on Unizin membership than we were saving with the discounts on the licenses.  
  • Q: if we want to rejoin will there be an initiation fee? Per Robin, no. But we lose our charter member institution status. Schools can purchase UDP services (on Google platform) without being Unizin members. Arizona State has done this.  

Top Hat updates 

  • Student license cost will increase upon termination of Unizin membership 
  • TH presenter tool reinstall in classrooms 
  • Wi-Fi adjustments made in mid winter term 
  • One student raised the question of the value of using TH and paying the expenses for class attendance.   
  • Associated Students of OSU representatives interested in analysis of TH enterprise license and impact on student experience/cost of educational materials 

IT governance update - Robin Pappas 

  • Would governance be the place to escalate the question of whether the anon discussion tool could be released in production? Or under which circumstances? This advisory committee has not had a body to escalate questions to that are beyond our scope to approve/determine 
  • Shared governance program/processes under way. IT governance intent: University has mission for research, teaching, outreach/engagement. How we invest IT $ and labor should support the missions and priorities. How can IT be accountable for using IT $/labor to support these missions? 
  • Committees have high-level positions representing the OSU enterprise 
  • The L@OS committee would escalate/feed up to Educational IT (a layer that has a number of other governance groups, including Student experience IT, Digital Outreach/Extension, Digital Research Infrastructure, Data Governance) 
  • Not typically focused on specific tools, products 
  • Getting the right amount and type of student representation on governance will be vital 
  • Equity important; governance structure will work toward ensuring equitable access to IT resources; have needs heard 

Canvas Discussions and announcements redesign – has been set to off/unlocked  

 

Next advisory committee meeting: Fall 2022; time/date TBD