Members

Invitees: Randy Ocampo; Brian Lindsley; Mike Bailey; Tamara Mitchell; Stefanie Buck; Zach Welhouse; Katherine McAlvage; Tabitha Pitzer; Robin Pappas; Jon Dorbolo; Alex Gitelman; David Goodrum; Tasha Biesinger; Lyn Riverstone; Raffaele De Amicis; Rene Reitsma; Karen Watte; Michael Jefferis, Kara Witzke, Weiwei Zhang; David Rios; Cub Kahn

Attendees: Reindert Reitsma, Randy Ocampo, Mike Bailey, Raffaele De Amicis, Stefanie Buck, Lynn Greenough, Tasha Biesinger, Jon Dorbolo, Zach Wellhouse, David Rios, Cub Kahn, Michael Jefferis, Kara Witkze, Weiwei Zhang, Kristin Benson, Karen Watte, David Goodrum, Robin Pappas

Minutes/Notes

Updates on Canvas and related tools

Remote teaching in Spring and Fall 2020
  • Published Canvas sites:
    • Winter 2020 – 3,843
    • Spring 2020 – 4,048
    • Fall 2020 - 3,915
  • F2020 Kaltura usage dramatically increased with remote teaching. Note that Zoom recordings are automatically transferred to Kaltura. There is not a way to distinguish classroom recordings from other Zoom meetings.
    • Minutes of video viewed increased ~340% over F2019
    • Unique viewers increased 200+% over F2019
    • Number of videos added increased 400+% over F2019
  • Gradescope
    • UIT signed a 3-year agreement valid through September 2023
    • New functionality to support online assessments
    • OSU usage/adoption continues to be strong
  • Proctorio
    • S2020 – 3 instructors; 4 sections
    • F2020- 24 instructors; 38 sections; 2,344 student enrollments
    • Faculty assessment underway
  • People Powered Proctoring
    • S, U and F 2020: Courses: 18
    • Student enrollments: 808
    • Exams: 37
    • Student tests: 1,118
Duo authentication for Canvas rolling out December 15
  • Communication to faculty and students is queued up for early December
  • Little if any disruption expected, as nearly all other OSU systems already require Duo
  • OSU Client Services will provide tech support
Disable ePortfolios (native Canvas tool) in Dec. 2020
  • Not secure (can be enabled and used for non-academic purposes)
  • Folio is a Portfolium product integrated with Canvas; provides a means of building online portfolios.
  • Users retain access to Folio eportfolios after they leave OSU
OSU evaluation of continued participation in Unizin; documenting value proposition
  • MyLA – student-facing My Learning Analytics developed by U Michigan and hosted by Unizin
    • Dashboard provides students with information about their engagement with Canvas course materials and resources, assignments, and grades
    • Leverages 1000’s of hours of Michigan’s tech development, learning science, etc.; OSU’s effort to implement is minor in comparison.
  • OSU will also evaluate Unizin learning events and course usage dashboards – includes data on Canvas and Kaltura usage
  • Multiple institutions pooling effort and expertise, e.g., readiness, ethics and approaches around learning analytics; information security and privacy; accessibility reviews of vendor products; leveraging consortium’s collective influence on Instructure
  • Note that “New” Canvas Analytics tracks average assignment grades; aggregates page view and participation metrics

Requests/integrations under review

Course menu link to student resources in Canvas for Corvallis students
  • Requested by Academic Success Center
  • Ecampus already has a link in their course sites
  • Suggestion to place a link in the Help menu instead of course menu. Difficult to determine usage of the Help links
Course menu link to boilerplate syllabus content in every Canvas course
  • Requested by members of Academic Domain group/Faculty Senate Exec Committee members and by a Curriculum Council member
  • Academic Technology has evaluated a variety of options
  • UIT will review options on Dec. 8; requirements are not yet fully vetted
  • Questions about whether students would find/access the syllabus content, and whether having the content located separately from the syllabus document would satisfy current minimum syllabus requirements
  • Important that faculty discuss syllabus content and expectations for students. It is challenging for faculty to keep up with frequent syllabus policy/content changes, even with a college-based coordinator. Centrally-managed content that is readily available to students would be great.
  • Ecampus is still piloting the Leepfrog Syl syllabus management tool. It has benefits but is a significant change for faculty to go from Word docs to online template format.
  • Development work from Leepfrog still needed
  • Posting syllabus content to a Canvas page/syllabus tool is not effective because it would be overwritten when faculty import from prior terms
Qualtrics integration with Canvas
  • Academic Technology has been reviewing 3rd party integration
  • Requested by Ecampus and various faculty
  • Requires some configuration in OSU Canvas and Qualtrics
  • Data/system security review has a green light
  • Vendor has provided quote; technical evaluation wrapping up soon
  • Can the survey feedback be anonymized (issue with Canvas surveys)? It is possible for faculty to configure the integration to reward a score but not show the Qualtrics results in Canvas creating a layer of anonymity, but it would not be difficult for faculty to correlate date/time stamps between the Canvas gradebook and the Qualtrics survey to identify how students responded.
Integrations (including questions of support/product management)
  • Teams – currently limited to providing a link in Canvas to a Teams meeting (not useful for teaching/collaboration)
    • Consideration/concern: students marked as Confidential should not have their email addresses shared or displayed in Teams meetings
  • O365 – some authentication issues
  • Google Apps (will be discontinued in a year or so) and Google Assignments – some authentication issues, especially for users who struggle to manage personal and OSU Google accounts
  • No plans at this point to implement these integrations; goal is to make sure we understand benefits and limitations
Things we are working on
  • Canvas course archiving approach
    • ‘All Courses’ page in Canvas becoming unusable by faculty with many past-term canvas sites
    • We have a few options for removing the ‘back catalog’
    • Options have various impacts on record of enrollments, student access and OSU Canvas administrator access (note that students cannot see details in Canvas quizzes even if they have access to past-term sites)
    • Retention schedule for course material varies by department
    • Suggestion to be mindful of preserving records that will allow us to conduct longitudinal studies of learning activity data.
    • Recommended approach of inactivating faculty enrollments maintains most accurate records and is the easiest to restore faculty access if necessary
  • Blackboard Ally accessibility platform
    • Ally automatically checks Canvas content for accessibility issues
    • Faculty tools to identify and amend flagged content; automatically renders course content into multiple formats for students
    • Option for preferred pricing via Unizin partnership agreement
  • Pronouns/SIS
    • OSU enabled Canvas pronouns in Jan. 2020
    • Canvas can import pronouns from Banner; working with OtR on details
    • Current list approved by OID (includes requests from students and ASOSU):
      • (no selection – default)
      • She/Her/Hers
      • He/Him/His
      • They/Them/Theirs
      • Ze/Hir/Hirs
      • She/Her/They/Them
      • He/Him/They/Them
      • Ask for my pronouns