Members

Invitees: Mike Bailey; Tasha Biesinger; Stefanie Buck; Raffaele De Amicis; Michael Jefferis; Randy Ocampo; Robin Pappas; Rene Reitsma; Karen Watte; Zach Welhouse; Cub Kahn; Weiwei Zhang; David Rios; Kristina Case; Tera Stegner

Attendees: Mike Bailey; Tasha Biesinger; Stefanie Buck; Raffaele De Amicis; Michael Jefferis; Robin Pappas; Rene Reitsma; Karen Watte; Zach Welhouse; Cub Kahn; Weiwei Zhang; David Rios; Kristina Case; Tera Stegner 

Minutes/Notes
Committee membership changes

Since spring term 2021:

  • Kara Witzke no longer at OSU; Cascades rep for this committee TBD 

  • David Goodrum retired; Kristina Case interim director of Academic Technologies 

  • Tera Stegner – Robin Pappas’s GRA on reestablishing IT governance 

  • Seeking more involvement in this committee from students and additional faculty going forward, as UIT data governance plans take shape 

Fall 2021 advisory committee annual report
Course site archiving update

  • First round of migration completed in September (all Canvas course sites three years and older; no technical issues encountered 

  • Approximately 12 requests from faculty to have sites restored 

  • Student access not changed in archiving process 

Removal of Turnitin LTI integration
  • Planned for end spring term 2022

  • Best use of Turnitin is via ‘add-on’ to Canvas file upload assignment 

  • Turnitin LTI integration (‘external tool’ assignment) can be problematic for instructors. Tool has been labeled ‘do not use’ for more than a year, anticipating removal 

  • A few faculty still using the old integration each term – can’t tell who is using it until they publish a TII assignment during the term 

  • Academic Technologies will communicate with remaining LTI users in winter and spring terms 

  • Faculty who import TII w/ old integration – that assignment will be ‘broken;’ they’ll need to reach out to our team for help 

  • Q: do we know about data from TII? How can use understand patterns in what students are doing? Are we investigating trends over time? 

  • A: we don’t have a way to get usage patterns/data from TII (they don’t classify it as far as we know, and we don’t get institutional reports). We won’t get any prior usage data when LTI is removed; it will be difficult to get data from those old assignments 

Removal of Big Blue Button conference tool
  • scheduled for end of fall term 2021

  • Very few users; available usage data makes it difficult to identify exactly who the users are 

  • We’ll post a global announcement in Canvas at end of fall term 

  • Not inclined to send Inform email, given low usage numbers 

  • Highest usage was an Ecampus language course – no longer using BBB 

  • No data loss with this tool removal 

  • Zoom is OSU's supported platform for web conferences 

Canvas New Quizzes

Concerns about timeline and functionality (many other Canvas schools sharing this concern) 

  • New Quizzes has been available as an option for a while; timeline to create and update ‘classic’ quizzes is narrowing. I.e., by summer 2022 we need to be fully migrated to New Quizzes 

  • Ecampus and AT working on rollout plan, to kick off winter term. Main migration will be summer 2022 

  • Major concerns are ‘item bank’ functionality and processes to use and share quiz question pools (in classic quizzes these are the question banks). 

  • Bulk migration tools (including for question banks) – Instructure said they’d push back timeline if they can’t deliver this 

  • Ability for migration process to gracefully handle specific question types  

  • There are some good features coming with NQ 

  • We are voicing our concerns to Instructure, along with other schools 

  • NQ can be enabled in OSU course sites now, via Feature Options 

  • Q: is it possible to migrate entire question banks? A. Need to add to quiz, and then migrate the quiz over. Faculty expressing concern over question bank migration support.   

  • Q: How many quizzes - what is the scale of migration? How will ID’s handle it? A: OSU Canvas team is looking at queries to measure for each course, question types, etc. To help us prioritize our migration efforts and target particular units. We will check w/ other R1 schools.  

  • Proctorio has an integration with NQ (brand new, so there is not much time to test) Enable Canvas New Analytics for students? 

Enable Canvas New Analytics for students? 

Currently only instructors can view New Analytics; seeking feedback from advisory committee on if and when to do this 

https://community.canvaslms.com/t5/Student-Guide/How-do-I-view-New-Analytics-in-a-course-as-a-student/ta-p/450 

  • Q: Is there a downside? They don’t seem that useful A: Robin would like to look at them in detail, but there’s some research on student’s ability to self-regulate their learning if the analytics are woven into the fabric of the class. Other studies show that standalone analytics (i.e., not addressed by faculty with the class) can demotivate (esp. in certain disciplines). 

  • First iteration of Canvas analytics – some instructors misinterpreted, and then made false conclusions

  • Q: What are chances that students could misinterpret? 

  • The new analytics don’t appear to be very useful to some faculty, e.g., pageview counts. There’s a lot of literature that carefully designed/selected analytics can be effective. Especially if they are delivered in context of course/pedagogy 

  • Action item: Advisory committee will revisit during winter term meeting 

Blackboard Ally

Update on implementation: 

  • Test integration complete (this testing was relatively extensive and involved a review of Ally functionality by multiple OSU stakeholders in June 2021). 

  • Contract has been signed; production integration scheduled for mid-December 2021. This will allow us to run the institutional report on Canvas content (primarily PDF’s; Word docs, PPT’s) 

  • Course-site implementation and access for students and faculty TBD, pending communication and change management plan 

  • Potential smaller pilot in spring term, and wider rollout in fall 2022 

  • Q: CTL’s Tuesday Teaching and Tech (T4) Talks have been addressing universal design; some events are faculty led – would they be good partners? 

  • Q: do we have subdomains? For gamifying we can see which accounts have better scores. A. Yes, we will be able to report at the college and department level 

H5P integration

Status update on interactive content platform. H5P content supports active learning and doesn’t require custom programming:

  • New integration used in some Ecampus Spanish courses 

  • Vendor has resolved FERPA issues related to their Author role and access to student grade data in reports. Yet instructor couldn’t see the data 

  • Resolving the issue makes it possible to use H5P learning objects in more courses, but funding usage for outside of Ecampus is TBD 

  • Q: Is there a relationship to Kaltura, e.g., quizzes in video content? A: no relation – can't embed H5P question in a video. But Kaltura supports interactive video quizzing, integrated with Canvas gradebook 

  • OSU’s OER unit uses the free version of H5P, because it’s openly licensed (not integrated with gradebook) 

Evaluating MS Teams integration with Canvas

  • Some faculty have asked about integrating MS Teams with Canvas so they can use discussion forum, and have an updated course roster 

  • But there are FERPA issues with the way Canvas roles (Designer, Observer) are mapped to the Teams Member / Owner role 

  • AT has met with one college and will meet with 2 more R1 schools to see what their testing shows 

  • No pending changes to Zoom > Canvas integration 

  • AT recommends disabling Assignments in Teams 

  • We'd like to learn about more use cases for teaching/learning with Teams (with and outside of Canvas) 

  • Q: Files storage is SharePoint – can be difficult to find and share. How will this interact w/ Canvas files?

Needs for collaboration tools

Related to Teams the Learn@OregonState task force is looking at general needs for other collaboration tools in alignment with strategic plan for student learning experience:

Willo - integration and payment gateway service for digital course content

Publisher integration requested by Beaver Store to improve purchasing workflow of digital course materials 

  • Beaver Store has contract for exclusive digital distribution rights of course material at OSU 

  • Concern that when students purchase access codes directly from publisher (via Canvas links) that revenue is not flowing to Beaver Store accordingly 

  • Status of some major publishers’ Willo integration is TBD 

  • Tasha has tested Pearson and Knewton Alta 

  • We don’t have a way yet to test MacMillan or Cengage 

  • Willo helps prevent vendor access to student data 

Turnitin Draft Coach

  • Will be enabled at end of fall term for all OSU Google users; see attached evaluation summary https://www.turnitin.com/products/features/draft-coach  

  • No way to test it. But it’s kind of hard to find. So we can do some quick testing once it’s in production. 

  • TII is working on integration for Office 365 

  • Communication plan to students and student support groups is under way 

  • Q: will Draft Coach allow students to see what they need to tweak to pass a TII check? 

  • A: TII will check for much more than Draft Coach does. Draft Coach does not give much specific information to show them how to ‘pass’ a TII check 

Unizin update 

  • OSU evaluating our membership to make sure it’s in alignment with strategic plans/goals